Judges will conduct a thorough evaluation of each proposal submitted, according to the specific criteria
outlined below. Each item in Section 0 will be assigned a maximum value of 2 points per judge and each item
in Sections 1 to 5 will be assigned a maximum value of 10 points per judge. The a maximum score of the proposal
is 100 points per proposal. To determine the final ranking, the scores of each judge will be tabulated, for a
total possible score of 500 points.
0. Letter of Inquiry (Intent)
a. Organization Mission Statement
b. Statement of Need
- Is there brevity?
- Is there clarity?
- Does it describe the impact?
c. Program Description
- Is there compelling data describing trends and consequences?
- Is there a defined scope (local, regional, etc.) and scale (number of people affected)?
- Does it convey urgency?
- Does it evoke empathy?
d. Program Benefits
- Does it follow the Mission Statement?
- Does it address need as defined?
- Is there brevity and clarity?
- Are the goals defined?
- Are the outcomes measurable?
- Is there an appropriate ask amount?
e. Competitive Advantage
- Does it effectively address need?
- Does it describe how people benefit (primary impact)?
- Does it describe other benefits (secondary impact)?
- Is there a unique and innovative approach?
- Is the model sustainable with multiple sources of funding?
1. Executive Summary
a. A synopsis of the proposal, preferably on one page and including:
- Organizational overview (including: history, location, mission)
- Program/project overview and objectives (including: implementation schedule)
- Need for the project in the target community
- Anticipated impact and outcomes
- Funding requirements (including: initial breakdown program/project costs and timeline for funding)
- Donation dollar request
- Recognition opportunities available
2. Project Value
a. Clearly defined needs
b. Well defined project
- Is there a clearly defined need?
- How useful will this project be?
- Has any market research been conducted?
- Do they know if their efforts are being duplicated?
- Is the project well defined?
- Are the objectives and goals clearly laid out?
- Is the methodology in place?
- How will they put their project into practice?
3. Project Impact
a. Clear Goals
b. Quantifiable results
- Does the proposal define clear goals?
- Is there a definable impact of the project on the community?
- What would be the impact on the community if the project were not funded?
- Have they considered and documented criteria to assess success?
- What reporting plan do they have?
4. Project Organization
b. Organizational Plan
- Is there a budget?
- Is there a realistic estimation of costs?
- How much has been pledged so far?
- Is there a clear itemization of costs?
- What is the contribution of the society? (staff time, office equipment etc)
c. Identifiable Resources
- Is there an organizational plan?
- Are there logical steps leading to the completion of the project?
- Are they laid out clearly?
- Is there a timeline in place?
- Does the layout of the proposal make the information easy to understand?
- Are there defined and identifiable resources?
- Are the human resource requirements (staff, volunteers, board members) laid out?
- Have they taken into consideration other resources such as community partners, organizational skills, track record, equipment, materials, and gifts in kind?
a. Overall presentation
- How easy to read is the overall presentation?
- Is the information clear and concise?
- Does it contain grammatical or spelling errors?
- Is the overall presentation attractive?